For Bid Express agencies
In this article:
You can start the Open Bids utility the day of the letting. When the letting time passes, the Bid Opener will automatically start downloading submitted bids.
Note: If you attempt to launch the bid opener when someone else has already started the process, you will receive an error message stating that continuing to open bids will end the other user’s process. Click OK to continue launching the bid opener or click Cancel to return to the Lettings page.
- Select the letting from the Lettings page. If you’re in the contractor view, click Manage this Letting.
- Click Open Bids from the list of letting options at the top of the page.
- Click Launch Open Bids.
- If needed, click Run in the Application Run window to download the Bid Opener.
- Enter your agency key password in the Password field.
- Click Open Bids. The Bid Opener utility uploads the bids to the Bid Express service. The window shows each bid as its processed.
- Click the last link in the Bid Opener window after the bids have been uploaded to return to the Lettings (or Proposal) page.
Note: Bids are retained on Bidx.com for 90 days after the letting deadline.
Apparent bids downloads and reports
After bids have been loaded or manually entered, the Bid Express service generates several files and reports using the information in the bids. These files and reports are created when the Bid Express system uses the Bid Opener utility to download electronic bids. Bids entered manually are not included in these files or reports.
The system generates bid download files, which appear in the Bid Downloads section. These files are to be used with Project software.
|biddownload.txt||Displays the information as formatted and set up in the load.cfg file.|
|xtabdat.dat||Contains the bid tabulations and contains bid data such as letting ID, bidder IDs, line numbers, and bid prices. The output of bid data is used by Project software.|
|xdbedat.dat||Contains DBE data from the bids submitted for the proposals in the letting. Only for lettings.|
|bidbonds.csv||Contains bid bond information for each bidder. It is usually opened using the bondcheck.exe utility that comes with the AASHTOWare Project Bids software and is used to verify bid bonds by the agency. Only for lettings.|
|loadfile.txt||Contains the proposal information used to create the .ebsx file. Only for proposals|
|Contains all the attachments uploaded by the contractors.|
The system also generates several reports, which appear in the Bid Reports section. Most reports can also be downloaded as a PDF file.
If your Bid Download reports use the XPS file format, you may need to install the Info Tech XPS Viewer utility or another XPS viewing utility. You can also change your reports to use the PDF file format.
|Bid Download Report by Bid Amount||Contains the bid information for each bid amount as set up in the load.cfg file.|
|Bid Download Report by Bidder ID
||Contains the bid information for each bidder ID as set up in the load.cfg file.
|Bid Summary Report||Displays a summary of the bids for a letting grouped by proposals. The bid summary is a brief report by call order of the bids received showing who bid and their bid amount.|
||Displays a summary of the bids for a letting grouped by vendor. It includes a list of vendors that submitted bids for the letting and each vendor’s information.
|Vendor Call Order Report||Displays the vendors and the proposals on which they bid, displayed by bidder ID and the call orders bid. Only for lettings.|
|Bid Error Report
||Displays any bids errors submitted for the call order after the bids have been opened. If there are no errors with any of the bids, the report will state that as well. Only for proposals.
Once the bids have been uploaded using the Bid Express Bid Opener utility, you can manage the apparent bids.